Easley must promise honesty and openness
The governor's office isn't going to get public records laws right unless it first gets serious about honesty and openness.
Gov. Mike Easley last month asked senior assistant Franklin Freeman, a former N.C. Supreme Court justice, to lead a review of policies regarding the handling of e-mails by state agencies.
Freeman's committee, which includes retired News & Record managing editor Ned Cline, has its work cut out for it unless the governor shows he's willing to respect the public's right of access to public documents.
The e-mail issue was raised by Debbie Crane, a former public information officer with the state's Department of Health and Human Services who alleged the governor's office sent instructions to routinely delete electronic messages among state agencies.
A spokesman for the governor called Crane a liar.
It owes her an apology. Notes from other public information officers turned over to The News & Observer of Raleigh record similar instructions.
"Public records request -- increasing -- careful of email -- delete emails to/from gov. office everyday," one reads.
A lawyer for the governor, Andrew Vanore, downplayed the significance of the notes, telling The News & Observer their meaning "could be interpreted a number of different ways. ..." He also said he directed the officers who took the notes not to speak to reporters about their interpretations.
The meaning seems clear enough. The governor's office wants to keep its communications with state agencies away from the eyes of the media and the public. It can't produce public records upon request if they no longer exist. That's not just evasive; it's deceitful. It allows officials to tell the public there are no records when in fact there should be records. Worse, it makes it easier for them to issue false information that otherwise might be contradicted by official records. At the very least, deleting records fosters suspicion of state officials -- who, after all, are demonstrating their distrust of the public by denying access to inside information.
It's true that electronic communications complicate public records issues. State government can generate millions of e-mails each year, putting the pencil-pushing bureaucrats of the past to shame. A review of policies is overdue and ought to produce recommendations for better ways to allow full interaction among agencies while protecting public access. Freeman is well qualified to head this effort.
But the best ideas will be wasted unless the governor pledges that government officials will tell the truth and make openness a fundamental principle ... starting in his office.